Planning a tailgate can be an exciting yet challenging task. Whether you’re a seasoned tailgater or a newbie, having a solid plan in place can make your event a memorable success. Here’s a step-by-step guide on how to plan a tailgate, featuring tips and tricks to ensure you cover all bases.
1. Planning - Who is Bringing What
A successful tailgate starts with effective planning. Coordinate with your group to decide who is responsible for bringing specific items such as food, drinks, and equipment. This helps prevent duplication and ensures everything is covered. TAPT Event Services simplifies this process by providing comprehensive planning and even offering rental options for those hard-to-transport items.
2. Venue Information and Rules
Choosing the Right Location
Start by selecting the perfect location for your tailgate. The ideal spot is usually close to the stadium or event venue, with easy access to restrooms and trash disposal. Arrive early to secure a prime location, as the best spots tend to fill up quickly.
Check Venue Regulations
Different venues have varying rules regarding tailgating. Check the regulations on parking, alcohol consumption, open flames, and clean-up protocols. Knowing what’s allowed and what’s not can help avoid any last-minute surprises and ensures your tailgate complies with local guidelines.
3. Quantities - Food and Beverage
No one wants to run out of food or beverages, especially when stranded in a parking lot for several hours. Plan your menu to ensure you have plenty for everyone. Classic options like burgers, hot dogs, sausages, and chicken wings are always a hit. Don’t forget vegetarian options like veggie burgers or grilled vegetables for a well-rounded menu. TAPT Event Services offers catering with a diverse and plentiful selection of foods and drinks, tailored to your needs.
Beverages
Ensure you have a good selection of beverages, including water, soda, beer, and perhaps a signature cocktail. Keep everything chilled in coolers with plenty of ice. If your venue allows alcohol, remember to drink responsibly and offer non-alcoholic options for designated drivers. TAPT Event Services can manage your beverage needs, providing everything from water and sodas to curated drink menus, all chilled to perfection and delivered to your tailgate site.
4. Manual Labor
Tailgating involves a lot of manual labor, from lugging coolers and tables to setting up games and decorations. Plan ahead to ensure you have enough hands to help with the heavy lifting. TAPT Event Services can provide setup and breakdown assistance, making the entire process smoother and more enjoyable for you.
5. Rushing
Arrive early to avoid the rush and secure your spot. Traffic can be unpredictable, and the last thing you want is to be scrambling to set up as your guests arrive. TAPT Event Services can help streamline your setup, ensuring everything is ready to go without the stress of last-minute preparations.
6. Preparation for the Unknown
Weather Essentials
Check the weather forecast leading up to the event. Be prepared for various conditions by bringing rain gear like ponchos and tarps, sunscreen, hats, and extra water for hot days. A battery-operated fan or heater can also be handy depending on the weather. TAPT Event Services can provide weather-appropriate equipment and solutions to keep your tailgate comfortable regardless of the conditions.
Plan B
Have a backup plan in case of severe weather. Knowing the nearest indoor location or having extra tents can save the day if the weather turns unexpectedly.
7. Clean Up - Post-Tailgate Energy
After the excitement of the game or event, the last thing you want to do is spend an hour cleaning up. Make sure you have plenty of trash bags and enlist help from your group to pack everything up quickly. TAPT Event Services can assist with the cleanup, ensuring you can head into the game or show without the energy drain of post-tailgate tidying.
Why Choose TAPT?
TAPT Event Services offers a comprehensive suite of services tailored to tailgating:
- Custom Bar Trailers: Fully equipped with a draft system, Bluetooth sound, LED lighting, and built-in bar seating.
- Professional Bartenders: For seamless and delightful drinking experiences. ● Mobile Catering: Diverse menu options tailored to your event.
- Tailgating Professionals: Specializing in creating the ultimate tailgate experience. ● Event Management: Expert planning, customization, and coordination.
Conclusion
Planning a successful tailgate involves careful preparation, from coordinating responsibilities to ensuring you have all the necessary equipment and supplies. By following these steps and tips, and leveraging the expertise of TAPT Event Services, you can host an enjoyable and memorable tailgate for your friends and family. Visit TAPT Event Services for more resources and professional assistance in planning your next big tailgate event.